YSoft SafeQ managed workflows now support HP Records Manager

Sydney, Australia – Y Soft Corporation, a leading enterprise office solution provider, today announced that YSoft SafeQ Managed Workflows can now connect seamlessly with HP Records Manager 8.x, a records management system.

YSoft SafeQ Managed Workflows enable organisations to create pre-defined automated workflows for secure, swift delivery of scans to authorised locations. Automated scan workflows make scanning easy for the user and consistent and secure for an organisation while increasing productivity over that of paper-based processes.

In YSoft SafeQ Workflow Solutions Platform, IT administrators can define workflows to automatically deliver scans or batches of scans to authorised locations such as cloud-based repositories, ECS (electronic content systems) or DMS (document management systems) or line of business applications. HP Records Manager 8.x joins a growing library of destination connectors that enable direct, secure delivery of scans made on a multifunction device through the YSoft SafeQ system.

“As organisations continue to digitise their processes, digital document storage systems are increasingly used and managed by IT. These organisations need efficient and secure delivery of digital scans to these systems in a way that is easy for the user. YSoft SafeQ Managed Workflows make this a one-click user process,” said Wouter Koelewijn, SVP and General Manager, Y Soft Scanning Division.

Y Soft offers its Managed Workflows modules as a standalone solution in YSoft SafeQ Workflow Suite or in combination with it print management modules in YSoft SafeQ Enterprise Suite. Through the use of Y Soft developed connectors, organisations can connect YSoft SafeQ automated scan delivery to various 3rd party systems. The growing library of YSoft SafeQ Connectors – many of which are complementary – offer an efficient solution that can be configured to meet the productivity, security and compliance needs organisations face as they move through their digitisation life cycle.

About Y Soft

Y Soft provides intelligent enterprise office solutions that help build smart business. Our YSoft SafeQ workflow solutions platform is used by corporations and SMB organizations to manage, optimize and secure their print and digital processes and workflows. Our 3D print solutions are focused in the Education sector where they provide unique workflow and cost recovery benefits.

Founded in 2000, the company is headquartered in Brno, Czech Republic, with offices in North and Latin America, Europe, Middle East/Africa (EMEA) and the Asia Pacific region (APAC). For more information, please visit www.ysoft.com.

Y Soft hardware solutions generally available for YSoft SafeQ Workflow Solutions Platform

YSoft LogoY Soft, a leading enterprise office solutions provider, has globally released new hardware solutions for its YSoft SafeQ Workflow Solutions Platform. The two hardware solutions, YSoft SafeQube 2 and YSoft Terminal Pro 4, are designed to reduce costs in an organisation’s print and digital transformation infrastructure.

Earlier this year, Y Soft announced a major update to YSoft SafeQ Workflow Solutions Platform. Now as a platform, customers can implement features and modules needed today and easily add additional features and modules using the same underlying framework and architecture, including print management and cost recovery for 3D printers.

YSoft SafeQ’s platform architecture also extended the company’s commitment to YSoft SafeQ’s core benefits: reducing print costs, increasing document security and improving employee productivity through custom document capture and automated workflows.

With the release of new hardware solutions for YSoft SafeQ, organisations have additional options to further reduce print and digital transformation infrastructure costs and extend the investment in their current fleet of multifunctional devices (MFDs). The latest hardware solutions that are now globally available provide the following:

– YSoft SafeQube 2. Expensive servers often drive the high cost of print services. By using SafeQube 2, a lightweight appliance, typically 2-4 times fewer servers can be used to support print services[1]. When used with Client Based Print Roaming® (CBPR), a software module in YSoft SafeQ, SafeQube 2 serves as a local connection point for the MFD’s user interface, to perform authentication tasks and data collection for reducing hardware costs.

– YSoft Terminal Pro 4. While SafeQ is embedded into the MFDs of the world’s most popular brands, Terminal Pro 4’s large, 7-inch capacitive touch screen provides a consistent user interface when an organisation has multiple MFD brands or when the printer doesn’t support an embedded solution.

– The Terminal Pro 4 is also the user interface panel in YSoft’s family of 3D printers, YSoft be3D DeeRed and YSoft be3D eDee.

Y Soft ensures compatibility of its software and hardware with the major MFD brands from our partners and some MFD partners require formal certification processes. YSoft SafeQ Workflow Solutions Platform received two certifications. They are:

– bEST certification from Konica Minolta. The bEST certification approves YSoft SafeQ for Konica Minolta’s portfolio of MFDs.

– Ricoh certification of YSoft SafeQ integration with Ricoh’s portfolio of MFDs.

“Research shows that a complete solution is more cost-effective than cobbling a solution together from various sources,” said Václav Muchna, Y Soft CEO and co-founder[2]. “We take pride in designing, manufacturing and testing our own hardware and software to work seamlessly with the MFDs we support.”

About Y Soft

Y Soft provides intelligent enterprise office solutions that help build smart business. Our YSoft SafeQ workflow solutions platform is used by corporations and SMB organisations to manage, optimize and secure their print and digital processes and workflows. Our family of 3D printers provide easy-to-use, high quality and reliable solutions for education and manufacturing.

Founded in 2000, the company is headquartered in Brno, Czech Republic, with offices in North and Latin America, Europe, Middle East/Africa (EMEA) and the Asia Pacific region (APAC). For more information, please visit www.ysoft.com.

1 Results will vary depending on the print volume of the organisation, number of users and devices used

2 Nemertes DN4746 Re-Architecting the Enterprise: The Time is Now, 2015

YSoft SafeQ workflow solutions platform and YSoft be3D eDee now generally available

YSoft LogoY Soft, a leading enterprise office solutions provider, has announced the general availability of the YSoft SafeQ workflow solutions platform and YSoft be3D eDee, the industry’s first 3D printer with print management. The latest version of YSoft SafeQ is now an integrated platform offering print management, document capture and 3D print management for reducing costs, improving productivity, and increasing document and object security.

Since announcing the YSoft SafeQ workflow solutions platform and YSoft be3D eDee in mid-March this year, partners and customers have been using the two new solutions via the company’s Early Access Release program. Now released globally, all customers can take advantage of these new capabilities:

– Document capture with automated workflows – while organisations have been enjoying the benefits of centralised print management, a need existed for integrating automated workflow solutions with centralised print management. With this integration, IT organisations can provide cost savings, productivity improvements and document security from one single application.
Sixty-seven per cent of YSoft partners and customers who participated in the Early Access Release of YSoft SafeQ indicated that the integrated automated workflow was the most anticipated new feature of YSoft SafeQ.

– Client Based Print Roaming (CBPR) – an expansion on YSoft SafeQ’s Print Roaming feature, CBPR lets complex tasks associated with printing be performed on the client workstation. This means fewer and less expensive servers are needed to support existing users and can easily scale for new users.

– Multitenancy – uses the shared economy concept, letting print service providers manage multiple customers using one instance of YSoft SafeQ, where total costs for hardware and software are shared amongst several companies.

– YSoft SafeQ Mobile Terminal – a mobile app that can be used with any multifunction device and is also a cost saving choice for devices without an embedded terminal option.

– YSoft be3D eDee, the first 3D print solution that integrates a 3D printer with YSoft SafeQ, offering comprehensive print management and accounting system designed for the Education market.

– YSoft USB Card Reader 3 is the newest and smallest card reader offering a popular way to access YSoft SafeQ functionality embedded in the major brands of multifunction devices. The card reader allows users to swipe their identification card on the reader to quickly and easily authenticate their access to the print device.

IDC notes the importance of document capture and automated workflow in a recent IDC PlanScape, “The opportunity to digitise, automate, and optimise document-intensive workflows is an area that is frequently overlooked by business leaders but is one that can provide both tactical and strategic advantages for organisations,” says Holly Muscolino, research vice president, Imaging, Printing, and Document Solutions.[1]

IDC also commented on the YSoft be3D eDee solution, “IDC believes this announcement demonstrates the changing needs for management of 3D printers, especially as they enter heavily controlled 2D printing environments. eDee represents a way in which the company can help address the demands of accelerator technology by leveraging the knowledge gained from the traditional hardcopy market.”[2]

“We are inspired by the feedback we received in developing YSoft SafeQ as a platform and in introducing the industry’s first print management solution for 3D printers,” said Václav Muchna, Y Soft CEO and co-founder. “It speaks to the need organisations have for enterprise office workflow solutions that help IT bring value not only in keeping costs in check but in improving productivity.”

About Y Soft

Y Soft provides intelligent enterprise office solutions that help build smart business. Our YSoft SafeQ workflow solutions platform is used by corporations and SMB organisations to manage, optimise and secure their print and digital processes and workflows. Our family of 3D printers provide easy-to-use, high quality and reliable solutions for education and manufacturing.

Founded in 2000, the company is headquartered in Brno, Czech Republic, with offices in North and Latin America, Europe, Middle East/Africa (EMEA) and the Asian Pacific region (APAC). For more information, please visit www.ysoft.com.

[1] IDC PlanScape: Digital Transformation of Document Workflows – Leveraging Automation and Optimization for Competitive Advantage, Holly Muscolino, Ron Glaz, December 2015 IDC #US40645315

[2] IDC Flash: Y Soft Announces Print Management for 3D Printing, Tim Greene, Arianna Valentini, March 2016 IDC #US41139116