Konica Minolta Australia releases proprietary workflow solution: Dispatcher Phoenix

Konica Minolta Australia has announced the release of Dispatcher Phoenix, a powerful workflow solution for organisations of all sizes, from small and mediumsized businesses to large enterprises. 

Dispatcher Phoenix provides businesses with the opportunity to increase their efficiencies, secure important business information, drive productive collaborations and distribute documents directly to content management systems via its powerful, automated processing features, batch scanning and indexing tools, and direct connectors to other vendors’ systems. 

Research shows employees spend considerable time on recurring tasks as part of their everyday office work. According to McKinsey, as many as 45 per cent of the activities individuals are paid to perform can be automated by adapting currently demonstrated technologies, representing around USD$2 trillion in annual wages.1  

This might include documents that need to be scanned, processed and delivered to one or more destinations, another department, or to a line of business system. These tasks involve a lot of manual intervention at each step, which results in lost productivity. One of the biggest drawbacks is that it’s simply not secure and organisations are at constant risk of a data breach if the right systems and processes aren’t in place. 

Shane Blandford, director of innovation, Konica Minolta, said, “For efficiency and economy, modern businesses need to automate and integrate routine office tasks. Ideally, document processing and printing routines should run in the background and with as little manual intervention as possible.  

Such advanced process automation lets operators, administrators and users concentrate on their core tasks, thus enhancing the overall productivity of the entire office. Dispatcher Phoenix assists users with customised workflows and common document processing tasks to improve productivity and work efficiently, all in a secure way.” 

Konica Minolta is one of the few multifunction printer (MFP) manufacturers that offers its own capture and workflow solution, placing it as part of an exclusive community of end-to-end solution providers.  

Featuring direct integration with Konica Minolta’s bizhub MFP control panel, Dispatcher Phoenix streamlines document scanning, indexing, processing and routing using a visually enhanced display. Dispatcher Phoenix can help employees store, process and access critical document processes and keep business running smoothly, and is useful for sharing files with teams securely and conveniently.  

Dispatcher Phoenix includes connectors to leading content management systems and cloud storage solutions such as SharePoint, OneDriveBox, Dropbox and Google DriveAdditionally, a desktop workstation application is available that will work with any manufacturer’s high-speed scanner, offering a variety of pre-scan options including automated document separation. It also supports a workflow scheduler, which lets users run workflow checks at specific times. 

Shane Blandford said, “Innovation is core to Konica Minolta’s business, which led to the development of Dispatcher Phoenix, our own workflow solution that helps organisations of all sizes increase efficiencies, secure important business information, improve productivity and drive collaboration. This solution will help Australian businesses leverage the benefits of workflow automation with a vendor they already know they can rely on.”  

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About Konica Minolta Australia 

Konica Minolta Business Solutions Australia Pty Ltd is a market-leading provider of trusted technology solutions for enterprise, government, small business, education and manufacturing. 

Konica Minolta Australia helps Australian organisations keep pace with the needs of the changing workplace to start leveraging the technology of tomorrow today.  

Through innovation and investment in building a portfolio of technology solutions that will help organisations shape their future workplace, Konica Minolta Australia has key partnerships that extend its offering into future products such as artificial intelligence (AI), machine learning (ML); robotics; robotic process automation (RPA); wearables; augmented reality (AR); data analytics; and 3D, now. 

Part of the future workplace includes creating businesses, and working with businesses, that are responsible for their impact on and contribution to employees, key stakeholders and the wider community. Konica Minolta Australia actively promotes and innovates in these areas through gender equality, ethical supply chain and climate change action strategies. 

For more information visit: konicaminolta.com.au/home 

YSoft SafeQ workflow solutions platform and YSoft be3D eDee now generally available

YSoft LogoY Soft, a leading enterprise office solutions provider, has announced the general availability of the YSoft SafeQ workflow solutions platform and YSoft be3D eDee, the industry’s first 3D printer with print management. The latest version of YSoft SafeQ is now an integrated platform offering print management, document capture and 3D print management for reducing costs, improving productivity, and increasing document and object security.

Since announcing the YSoft SafeQ workflow solutions platform and YSoft be3D eDee in mid-March this year, partners and customers have been using the two new solutions via the company’s Early Access Release program. Now released globally, all customers can take advantage of these new capabilities:

– Document capture with automated workflows – while organisations have been enjoying the benefits of centralised print management, a need existed for integrating automated workflow solutions with centralised print management. With this integration, IT organisations can provide cost savings, productivity improvements and document security from one single application.
Sixty-seven per cent of YSoft partners and customers who participated in the Early Access Release of YSoft SafeQ indicated that the integrated automated workflow was the most anticipated new feature of YSoft SafeQ.

– Client Based Print Roaming (CBPR) – an expansion on YSoft SafeQ’s Print Roaming feature, CBPR lets complex tasks associated with printing be performed on the client workstation. This means fewer and less expensive servers are needed to support existing users and can easily scale for new users.

– Multitenancy – uses the shared economy concept, letting print service providers manage multiple customers using one instance of YSoft SafeQ, where total costs for hardware and software are shared amongst several companies.

– YSoft SafeQ Mobile Terminal – a mobile app that can be used with any multifunction device and is also a cost saving choice for devices without an embedded terminal option.

– YSoft be3D eDee, the first 3D print solution that integrates a 3D printer with YSoft SafeQ, offering comprehensive print management and accounting system designed for the Education market.

– YSoft USB Card Reader 3 is the newest and smallest card reader offering a popular way to access YSoft SafeQ functionality embedded in the major brands of multifunction devices. The card reader allows users to swipe their identification card on the reader to quickly and easily authenticate their access to the print device.

IDC notes the importance of document capture and automated workflow in a recent IDC PlanScape, “The opportunity to digitise, automate, and optimise document-intensive workflows is an area that is frequently overlooked by business leaders but is one that can provide both tactical and strategic advantages for organisations,” says Holly Muscolino, research vice president, Imaging, Printing, and Document Solutions.[1]

IDC also commented on the YSoft be3D eDee solution, “IDC believes this announcement demonstrates the changing needs for management of 3D printers, especially as they enter heavily controlled 2D printing environments. eDee represents a way in which the company can help address the demands of accelerator technology by leveraging the knowledge gained from the traditional hardcopy market.”[2]

“We are inspired by the feedback we received in developing YSoft SafeQ as a platform and in introducing the industry’s first print management solution for 3D printers,” said Václav Muchna, Y Soft CEO and co-founder. “It speaks to the need organisations have for enterprise office workflow solutions that help IT bring value not only in keeping costs in check but in improving productivity.”

About Y Soft

Y Soft provides intelligent enterprise office solutions that help build smart business. Our YSoft SafeQ workflow solutions platform is used by corporations and SMB organisations to manage, optimise and secure their print and digital processes and workflows. Our family of 3D printers provide easy-to-use, high quality and reliable solutions for education and manufacturing.

Founded in 2000, the company is headquartered in Brno, Czech Republic, with offices in North and Latin America, Europe, Middle East/Africa (EMEA) and the Asian Pacific region (APAC). For more information, please visit www.ysoft.com.

[1] IDC PlanScape: Digital Transformation of Document Workflows – Leveraging Automation and Optimization for Competitive Advantage, Holly Muscolino, Ron Glaz, December 2015 IDC #US40645315

[2] IDC Flash: Y Soft Announces Print Management for 3D Printing, Tim Greene, Arianna Valentini, March 2016 IDC #US41139116